That’s a Wrap: Smart from the Start — Designing a Library That Works for You
An organized Seismic Library isn’t just tidy—it’s transformational. In this interactive Seismic Shift session, Jen Fahey (Senior Manager, Product Management) and Julia Washington (Manager, Professional Services) walked attendees through how to build a library that drives adoption, scales efficiently, and sets the stage for AI-powered enablement success.
💡 Key Takeaways
1️⃣ Your Library is Your Foundation for AI Readiness
A well-structured library fuels Aura Copilot’s ability to deliver accurate, relevant content. When data, content, and systems are clean and connected, AI acts like a “master chef”—turning good enablement into great. Garbage in = garbage out; organization in = insight out.
2️⃣ Structure Drives Simplicity and Scale
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Use your go-to-market model (business unit, region, product line) to define your top-level folders.
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Separate Live Content, Admin & Testing, Archived, and Sensitive (locked) folders so content stays relevant and secure.
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Keep externally-synced content (e.g., SharePoint or Google Drive) in its own branch to avoid upstream conflicts.
3️⃣ Permissions Keep Control Without Chaos
Grant view, edit, and manage access only where needed so users see exactly what matters to them. This keeps contributors efficient, reviewers focused, and sensitive content protected.
4️⃣ Automation Saves Time and Boosts Governance
Combine structure + permissions + automation for effortless distribution and maintenance. Use metadata, expirations, and approvals to keep content fresh automatically.
5️⃣ AI Optimization Starts with Content Clarity
Four keys to help Aura find and serve the right “dish”:
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Naming Conventions: Title assets the way reps search (skip version numbers and underscores).
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Descriptions: Clear, detailed, audience-specific; use Aura to help draft them.
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Context: Bundle related assets into Pages and Lessons to teach reps (and Aura) how content connects.
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Freshness: Set expiration rules and schedule audits—fresh content = smarter AI.
🧠 Best Practices for Library Success
✅ Start simple—organize by how your teams actually sell and enable.
✅ Pair clear naming with strong metadata for discoverability.
✅ Audit quarterly to remove outdated or duplicate assets.
✅ Automate governance using rules for expiration and approvals.
✅ Educate content owners on permissions and best practices to keep the kitchen clean.
✅ Leverage Aura Copilot to generate descriptions and surface the most relevant content faster.
🚀 Your Next Steps
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Assess your current library structure and identify what can be simplified.
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Align folder organization to your go-to-market model and apply consistent permissions.
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Run an “AI readiness” audit to ensure naming, descriptions, and context are clean.
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Implement expiration and approval rules to keep content fresh and searchable.
👉 Watch the session below to get the full walk-through of library structure and AI optimization.